For firms that sell their time
Clearhour builds the automations your software doesn't. The re-typing, formatting and chasing, accurate to the cent, inside the tools you already use.
Fixed price · you approve everything · built in the tools you already use
First build · month-end invoicing
One real firm: month-end invoices for all six of its clients, reproduced exactly from months of sent invoices before going live.
A working miniature of our first build: timesheets to invoices. Sample data, real code, running in your browser. Press generate.
Tax Invoice
Harland & Co. Accountants
Bill to
Te Aro Joinery Ltd · Wellington
| Description | Hours | Rate | Amount |
|---|
Invoicing is the live, proven build, so it's the sample. The same method builds the rest:
Recorded hours become correct, formatted invoices in one click. Every rate, every template.
Client and management reports assembled from your live numbers, in your layout, on schedule.
Reminders that send themselves on your schedule and stop the moment an invoice is paid.
Welcome packs, folder setup and engagement letters, generated per client.
The part nobody else offers
Anyone can promise accuracy. We structure for it, so you verify instead of taking our word.
Most automation is sold on speed and stops there. But AI can be confidently wrong, and the moment it touches your invoices or your numbers, "probably right" is not good enough. The step almost everyone skips is governance: a way for you to check the work yourself, not just trust a promise. We build that in from day one.
Autonomy is earned, never assumed.
Every build climbs this ladder on clean cycles you observe and count. You sign off every step up.
Assistivestarts here
It does the work, you review and approve every output.
Exception-based
After three clean cycles: routine flows through, you see only what it flags.
Trusted
After six clean cycles and your sign-off: it runs on schedule. Sending and money-out stay yours, always.
Every build ships with its proof.
One page, plain language, yours to keep: the Verification Record.
“It used to take me two to three hours to turn our timesheets into invoices for all six clients. Now it takes about ten minutes, with no manual calculations and nothing to double-check. A simple, effective tool that just works.”
Director · NZ medical-writing firm
1
Thirty minutes. We map where your hours go and send a short, numbers-first report: the two or three builds with the fastest payback. Yours to keep either way.
2
One scoped build, one price agreed up front. Never hourly. It drafts, you approve. Nothing ships without your sign-off until you decide it has earned trust.
3
Built inside your own systems, documented, handed over. Keep us on retainer for upkeep and new builds, or don't. It's yours either way.
I'm Dan. Every month I watched my parents turn a stack of timesheets into invoices by hand. Careful work, identical every time, and it swallowed an evening. So I built them a system that does the whole job in one click, then tested it against months of their real invoices until it matched every cent. They haven't typed an invoice since.
That taught me what small firms actually need. Not more software, the software is fine. It's the work between your tools: the re-typing, formatting, chasing. Nobody sells a product for it because it's different in every firm. It has to be built for you. That's what I do, and only where I can show you a measured before and after.
The working rules
Bring the task your team dreads most. We dig into how it actually works, then send a short report and a fixed quote within a few days. No charge, no obligation, the report is yours to keep.
Book the audit, freeFive firms at a time, so every report gets real attention.